SI Documents

Privacy Policy for SI Documents

Last Updated: December 22, 2025

SI Documents ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our website and services (collectively, the "Service"). Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Service.

1. Information We Collect

We collect information about you in various ways when you use our Service.

1.1 Information You Provide to Us

We collect information that you voluntarily provide to us when you:

  • Create an account: We collect your email address and any other information you provide during registration
  • Use the Service: We collect the documents, files, planning sheets, calendar entries, comments, and other content you create, upload, or submit
  • Contact us: We collect any information you provide when you contact our support team or communicate with us

1.2 Information Automatically Collected

When you access the Service, we automatically collect certain information about your device and usage, including:

  • Log data: IP address, browser type, operating system, pages visited, time and date of visits, time spent on pages, and other diagnostic data
  • Device information: Device type, unique device identifiers, and mobile network information
  • Cookies and tracking technologies: We use cookies, web beacons, and similar tracking technologies to track activity on our Service and store certain information (see Section 5 for more details)

1.3 Information from Third Parties

We may receive information about you from third-party services, such as:

  • Payment processors: If you make payments through a third-party processor, we may receive limited information about the transaction
  • Authentication services: Information related to magic link authentication sent to your email

2. How We Use Your Information

We use the information we collect for various purposes, including to:

  • Provide and maintain the Service: To create and manage your account, process your requests, and provide the features and functionality of the Service
  • Authenticate users: To send magic links to your email for secure authentication
  • Improve our Service: To understand how users interact with the Service, identify issues, and develop new features
  • Communicate with you: To send you technical notices, updates, security alerts, support messages, and other Service-related information
  • Ensure security: To monitor and prevent fraud, abuse, and security incidents
  • Comply with legal obligations: To comply with applicable laws, regulations, legal processes, or governmental requests
  • Enforce our Terms: To enforce our Terms of Service and other policies

3. How We Share Your Information

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

3.1 With Your Consent

We may share your information when you give us explicit permission to do so.

3.2 Service Providers

We may share your information with third-party service providers who perform services on our behalf, such as:

  • Cloud hosting providers (to store your data)
  • Email service providers (to send magic links and notifications)
  • Analytics providers (to help us understand usage patterns)
  • Payment processors (to handle payments, though payments are not processed directly through SI Documents)

These service providers are contractually obligated to use your information only for the purposes of providing services to us and to protect your information.

3.3 Legal Requirements

We may disclose your information if required to do so by law or in response to:

  • Valid legal processes (such as a subpoena, court order, or search warrant)
  • Legal requests by public authorities (including national security or law enforcement requirements)
  • Protection of our rights, property, or safety, or that of our users or the public

3.4 Business Transfers

If SI Documents is involved in a merger, acquisition, sale of assets, or bankruptcy, your information may be transferred as part of that transaction. We will provide notice before your information is transferred and becomes subject to a different privacy policy.

3.5 Aggregated or De-Identified Data

We may share aggregated or de-identified information that cannot reasonably be used to identify you.

4. Data Retention

We retain your information for as long as your account is active or as needed to provide you with the Service. We will retain and use your information as necessary to:

  • Comply with our legal obligations
  • Resolve disputes
  • Enforce our agreements
  • Maintain security and prevent fraud

If you delete your account, we will delete or anonymize your personal information within a reasonable timeframe, unless we are required to retain it for legal purposes. Some backup copies of your data may persist for a limited time in our systems.

5. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to track activity on our Service and hold certain information. Cookies are small data files stored on your device.

5.1 Types of Cookies We Use

  • Essential cookies: Necessary for the Service to function properly, such as authentication and security cookies
  • Analytics cookies: Help us understand how users interact with the Service
  • Functionality cookies: Remember your preferences and settings

5.2 Your Cookie Choices

Most web browsers are set to accept cookies by default. You can usually modify your browser settings to decline cookies if you prefer. However, if you disable cookies, some features of the Service may not function properly.

6. Data Security

We implement reasonable administrative, technical, and physical security measures to protect your information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:

  • Encryption of data in transit and at rest
  • Secure authentication using magic links
  • Regular security assessments
  • Access controls and authentication requirements for our personnel

However, no method of transmission over the Internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee its absolute security. You are responsible for maintaining the security of your email account, as it is used for authentication.

7. Your Privacy Rights

Depending on your location, you may have certain rights regarding your personal information:

7.1 Access and Portability

You have the right to request access to the personal information we hold about you and to receive a copy of your data in a portable format.

7.2 Correction

You have the right to request that we correct inaccurate or incomplete information about you. You can update most of your information directly through your account settings.

7.3 Deletion

You have the right to request deletion of your personal information, subject to certain exceptions (such as legal obligations to retain certain data). You can delete your account through the Service or by contacting us.

7.4 Objection and Restriction

You may have the right to object to or request restriction of certain processing of your information.

7.5 How to Exercise Your Rights

To exercise any of these rights, please contact us at brian.minter@mintechsoftware.com. We will respond to your request within a reasonable timeframe as required by applicable law.

8. Children's Privacy

SI Documents does not knowingly collect information from children under the age of 13. If we become aware that we have collected personal information from a child under 13 without parental consent, we will take steps to delete that information. If you believe we have collected information from a child under 13, please contact us immediately.

9. International Data Transfers

SI Documents is based in Georgia, United States. If you are accessing the Service from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate.

These countries may have data protection laws that are different from the laws of your country. By using the Service, you consent to the transfer of your information to the United States and other countries.

10. California Privacy Rights

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

  • Right to know: You can request information about the categories and specific pieces of personal information we have collected, the sources of that information, the purposes for collection, and the categories of third parties with whom we share it
  • Right to delete: You can request deletion of your personal information, subject to certain exceptions
  • Right to opt-out: You have the right to opt-out of the "sale" of your personal information. We do not sell your personal information
  • Right to non-discrimination: We will not discriminate against you for exercising your privacy rights

To exercise these rights, please contact us at brian.minter@mintechsoftware.com.

11. European Privacy Rights (GDPR)

If you are in the European Economic Area (EEA), you have rights under the General Data Protection Regulation (GDPR), including:

  • Right to access your personal data
  • Right to rectification of inaccurate data
  • Right to erasure ("right to be forgotten")
  • Right to restrict processing
  • Right to data portability
  • Right to object to processing
  • Right to withdraw consent
  • Right to lodge a complaint with a supervisory authority

Our legal basis for processing your personal information includes:

  • Contract: Processing necessary to provide the Service
  • Consent: Where you have given consent for specific processing
  • Legitimate interests: For improving our Service, security, and fraud prevention
  • Legal obligations: To comply with applicable laws

12. Third-Party Links

The Service may contain links to third-party websites or services that are not owned or controlled by SI Documents. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party websites or services. We encourage you to review the privacy policies of any third-party websites or services you visit.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. When we make changes, we will update the "Last Updated" date at the top of this policy.

If we make material changes to this Privacy Policy, we will notify you by:

  • Posting a notice on the Service
  • Sending you an email notification

Your continued use of the Service after the effective date of the revised Privacy Policy constitutes your acceptance of the changes.

14. Do Not Track Signals

Some web browsers have a "Do Not Track" feature that signals to websites that you do not want your online activities tracked. Our Service does not currently respond to Do Not Track signals or similar mechanisms.

15. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

SI Documents
Email: brian.minter@mintechsoftware.com

We will respond to your inquiry within a reasonable timeframe.

By using SI Documents, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.